3E AP Made Easier:
Unlocking Efficiency with Overrides
Set a Default AP Bank Account
Protip: Use a Default AP Bank Account to Streamline Voucher and Payment Setup
Firms with multiple bank accounts can standardize payment processing by assigning a default AP bank account. This reduces user error and accelerates voucher entry across units or firms.
Key Override to Enable:DefaultBankAcct = [Bank Account ID]
This sets a default bank account that populates automatically in AP vouchers and payments unless overridden.
Use Case
You want all firm operating expenses to be paid from a designated primary account.
With this override:
- The bank account defaults on voucher creation
- Payment processing auto-selects the correct bank
- Reduces misposting to incorrect or legacy accounts
This is especially useful in centralized AP models and avoids unnecessary rejections during payment selection or check generation.
Auto-Include Payee Name in Narratives
Protip: Auto-Include Payee Name in Cost Narratives for Easier Invoice Review
If your firm regularly includes payee names in voucher narratives for downstream billing or audit purposes, you can automate it with a system override.
Key Override to Enable:DefaultPayeeNameNarrative = True
This automatically adds the payee name to the narrative field when a cost card is created in Voucher Maintenance.
Use Case
You create a voucher for a third-party expert.
With this override:
- “Smith Consulting Ltd” auto-populates in the cost narrative
- The narrative is consistent across costcards and improves bill clarity
- Reduces rework during prebill edits or client invoice disputes
This helps streamline AP-to-Billing continuity and aligns with firms that itemize expenses in detail.
Suppress Bank Assignment on $0 Vouchers
Protip: Suppress Bank Assignment for Zero-Dollar Vouchers
Some jurisdictions or vendor credits require zero-value vouchers that should not trigger bank account assignments. 3E supports this with a targeted override.
Key Override to Enable:DefaultZeroVoucherBank = [Bank Account ID or Leave Blank]
This lets you control or suppress bank population on $0 vouchers.
Use Case
You enter a $0 voucher to record a goods-return scenario or internal correction.
With this override:
- The system won’t default a bank account where it’s unnecessary
- Prevents unnecessary bank activity for non-payment items
- Keeps your bank reconciliation and cash reporting cleaner
Ideal for firms using AP for accrual tracking or interdepartmental offsets that don’t involve funds movement.
Use a Separate Bank for Debit Memos
Protip: Designate a Separate Bank Account for Debit Memo Payments
Firms processing debit memos (vendor credits applied as payments) may wish to segregate them from standard operating payments. You can define this at the system level.
Key Override to Enable:DefaultDMBankAcct = [Bank Account ID]
This sets a dedicated bank account for debit memo disbursements.
Use Case
You process a $5,000 vendor credit as a debit memo and want to track these separately.
With this override:
- The credit posts through the correct bank account
- Keeps debit memo activity isolated from regular vendor payables
- Simplifies GL reconciliation and audit trails
A must-have for firms that issue vendor credit memos frequently or track refund categories in separate ledgers.
Control Visibility of Unapproved Vouchers on Proformas
Protip: Control Whether Unauthorized Hard Costs Appear on Proformas
If your firm requires voucher approval before client billing, but occasionally bills pre-approved costs, 3E can accommodate both via override control.
Key Override to Enable:AllowUnauthorizedHardCostsOnProforma = True/False
True: Allows unapproved voucher costs to appear on proformas
False: Suppresses them until voucher is approved
Use Case
A rush courier charge needs to appear on a proforma before the voucher is fully approved.
With this override:
- You can control cost visibility on a per-unit basis
- Still maintain voucher approval workflows for most costs
- Enable billing flexibility for time-sensitive expenses
Supports balance between compliance and real-world billing demands, especially where approval lags but costs must be passed through.